In RegFox, you can create and design customized badges for your registrants. You can personalize badges with attendee information, custom text, images, and QR codes, making check-in smoother and more professional.

Warning: When looking to use this feature, we recommend choosing your Zebra printer and badges carefully. Click here to learn more about the Zebra model needed to print on-site with RegFox.

Pro Tip: When printing with a Zebra printer, you can print badges directly from your computer or through the RegFox Check-In app.

Click here to learn how to print badges from your computer
Click here to learn how to print badges from the Check-In App

Note: Zebra Badge Printing is available for customers on the RegFox Premium and RegFox Professional plans. This feature is not included in the Standard plan.

If you’d like to use this feature, we recommend upgrading to RegFox Premium. Learn more about RegFox plans here.

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Getting Started

From the Pages screen, click the pencil icon under the page you want to edit
Hover your mouse over the Onsite tab in the top menu bar
Select Badge Printing from the dropdown
Click Create Badge Design

Select your badge size and print style (single or double -sided)
Select one of the template layouts
Name your badge (this is for internal use only)
Click Save

Note: You can choose from several badge sizes when creating your badge. Click here to find compatible badge stock for each size.

4"x3" single sided badge
4"x3" double sided badge
4"x6" single sided badge
4"x6" double sided badge

Customize and design your badge, if desired
When you are done customizing your badge, click Save & Close to save your badge design

Pro Tip: If you click the close (X) button on the badge setup screen and find that buttons are unresponsive, we recommend refreshing your browser and trying to close the screen again.

Note: After creating and designing your badge, we recommend performing a test print to make sure your badge appears as expected. Click here to learn how to make a test print.

Select the Registration Option For Your Badge

Click the dropdown labeled Apply To
Select to apply this badge to all registration options, or select a specific registration option for this badge

Note: You can only create one unique badge design per registration option.

To exclude a specific registration option from a badge, start by creating a badge that applies to all registration options for general use. Then, create a separate badge design and apply it only to the registration option you want to exclude. Once this is done, the 'apply to all' badge will automatically exclude the registration option with the specific design.

Auto-Fill the Registrant's Name (and Other Data Your Registrants Add)

Using our Zebra feature, you can customize your badges and add variable fields that pull dynamic data, such as registrants' names, emails, and more. Here is how to auto-fill this data into your badge.

Warning: The QR code on your template cannot be restored once deleted. If you want to include a QR code on your badge, be sure not to remove it.

If you've already deleted the QR code and need it back, we recommend creating a new badge design.

Pro Tip: All text fields on your badge must either be linked to a data field on your page or set to Custom Text. If at least one text field isn't assigned, you won't be able to save your badge.

Select a text field, or add a new text field to the badge
On the right-hand side, the corresponding data field will be highlighted as a dotted blue line
Select the highlighted data field, and select the data you would like to include in the field. If desired, any other static text you would like to add to the field
If you would like to test how this data displays, scroll to the bottom of the right-hand column, and select the registrant you would like to add as sample data. This dropdown will populate with registrants who have signed up to attend your event

Rearrange and Move Fields on Your Badge

Move Your Field

Click on the field you want to move
Hold and drag the field to a new location on the badge
Release the mouse to set the field in its new position

Change the Angle of Your Field

Click on the field where you want to change the angle
Click and hold the refresh icon at the bottom of the field
Move your mouse in the direction where you want the field to be angled
Release the mouse to set the field at its new angle

Add and Edit a Text Field

To add static text, select your text field and find the corresponding data field outlined with a dotted blue line. From there, choose Custom Text from the dropdown, and enter your text in the text field.

Add a Text Field

In the Design module, click the Text icon on the left-hand side
Select Add Header, Add Subheading, Add Lines of Text, or Add Bullet Points
Click on the text field that appears, and position the text field in the desired location

Edit a Text Field

Click the text field you want to edit
From there, edit your text field as desired

Text Settings in the Menu Bar Above the Text Field

Align: align your text to the left, center, or right edge of the field
Bold: bold the text
Italicize: place your text in italics
Underline: underline your text
Capital: place all of your text in capital letters
Drop Shadow: add a shadow to your text. When this option is turned on, customize the color, distance, direction, blur, and transparency of the shadow in the side menu as desired
Curve: add a curve to your text. When this option is turned on, change the curve as desired in the sider bar, or select one of the curve options
Clone: add a copy of the text field to your badge again
Delete: delete the text field from your badge

Text Settings in the Side Menu Bar

Fill: change the color of your text
- Click the color block square to edit the color
- Choose Solid or Gradient
- From there, enter a color hex, select the desired color from the color wheel, or choose from one of the default colors
Border Color: add a border color around your text
- Stroke: click the color block square to add a border color, and select the desired color
- Weight: select the weight of the color border you would like. The larger the weight, the thicker your border color will be
- Corner: select if you would like the corners of the border text to be straight or rounded
- Align: turn on the button if you would like reduce the thickness of the border when the border is applied to the outer edge of the object
Font: adjust the font of the text field
- Click the Font field
- From there, select a font by searching for a font, typing a word to preview all fonts, adding your own font, or finding a font from the list of options
Font Size: use the slider or select a font size to customize the text size
Arrange: control the stacking order of the text field on your badge
- Send to Front moves a text field all the way to the top of the stack, placing it in front of all other layers on the badge
- Send to Back moves a text field all the way to the bottom of the stack, placing it behind all other layers on the badge
- Send Forward moves the text field one layer forward at a time, positioning it ahead of one layer (but not necessarily all the way to the front)
- Send Backward moves the text field one layer backward at a time, positioning it behind just one layer (but not necessarily all the way to the back)
Align to Canvas: quickly align the text field to different locations on the badge
Anchor: change if you would like the text box to anchor at the text field's top point, the middle point, or the low point
Transparency: set how see-through a text field is. A text field with 0% transparency is invisible, while a text field with 100% transparency shows the standard text color
Letter Spacing: adjust the spacing between each letter in the text field
Line Spacing: adjust the spacing between each line in the text field (if there are multiple lines of text)
Drop Shadow: add a shadow to your text
- Use the slider bar to customize the amount of shadow on your text
- Click the Gear icon to edit the settings
  - Color: edit the color of the drop shadow
  - Direction: edit the direction that the shadow is facing
  - Blur: edit the amount of blur present on the shadow
  - Transparency: edit the transparency of the shadow
  - Click Reset to reset to the original settings
  - Click Remove to remove the drop shadow
Curve: make your text field curved
- Use the slider bar to adjust the curve on your text
- Click the Gear icon
  - Use the slider bar to adjust the curve, or select one of the pre-designed options
  - Click Remove to remove the curve on the text field
Highlight: fill in the text field with a fill color
- Use the slider bar to choose how far you would like to fill color to extend
- Click the Gear icon to edit the settings
  - Highlight: Choose how you would like the highlighted color to display. Fill extends the highlighted color to the entire text field, while Fit displays the highlighted color around just the text
  - Fill: Click the color block square to edit the color. From there, enter a color hex, select the desired color from the color wheel, or choose from one of the default colors
  - Stroke: add a border around the highlight fill color. Select the color block square to choose a color. Adjust the weight to change the thickness of the border
  - Horizontal and Vertical: Adjust how far the highlighted fill color extends
  - Roundness: Adjust the roundness of the corners of your highlighted fill color
  - Transparency: set how see-through the fill color is. A highlighted fill color with 0% transparency is invisible, while a fill color with 100% transparency shows the standard color
  - Click Remove to remove the highlight

Add and Edit an Image

Note: Right now, the Zebra printer only supports black and white printing. You can design your badge with color, but any colors will be converted to black and white when printed using the Zebra printer.

Add an Image

In the Design module, click the Images icon on the left-hand side
Select Upload, Pexels, Pixabay, or Iconfinder
- Upload allows you to upload an image from your computer. To add the image, select the image you would like to add, and click Open
- Text to Image lets you describe an image and generate it using AI
- Pexels is a free stock photo and video website. To add the image, hover over the image and click Add in the top right corner. To set the image as your background, hover over the image, and click Set as Background in the top right corner
- Pixabay is a free stock photography website. To add the image, hover over the image and click Add in the top right corner. To set the image as your background, hover over the image, and click Set as Background in the top right corner
- Iconfinder is a tool that allows you to search and use common icons. To add the icon, hover over the icon and click Add in the top right corner

Edit An Image

Click the Image you want to edit
Make your desired edits

Image Settings in the Menu Bar Above the Image

Crop: crop the image
Clone: add a copy of the image to your badge again
Flip Horizontal: flip your image horizontally
Flip Vertical: flip your image vertically
Delete: delete the image from your badge

Image Settings in the Side Menu Bar

Resize: resize the image proportionally. If you wish to change the proportions of the image, we recommend first cropping your image
Arrange: control the stacking order of the image on your badge
- Send to Front moves an image all the way to the top of the stack, placing it in front of all other layers on the badge
- Send to Back moves an image all the way to the bottom of the stack, placing it behind all other layers on the badge
- Send Forward moves the image one layer forward at a time, positioning it ahead of one layer (but not necessarily all the way to the front)
- Send Backward moves the image one layer backward at a time, positioning it behind just one layer (but not necessarily all the way to the back)
Align to Canvas: quickly align the image to different locations on the badge
Alter Image with Prompt: quickly update your image using AI
Transparency: set how see-through an image is. A 0% transparency is fully invisible, while an 100% transparency shows the standard colors of the image
Color Overlay: overlay the image with a color of your choice
- Click the color block square to edit the color, and select the color you would like
- Adjust the sliders to adjust the intensity of the overlay on the image
Exposure: control the overall lightness and darkness of the image (affects both highlights and shadows)
Brightness: control the lightness of the image (affects lightness but not necessarily the shadows and highlights)
Contrast: control the distinction between light and dark areas of the image
Saturation: adjust the intensity of colors in the image
Vibrance: increase the intensity of less saturated colors without affecting the already vivid ones
Hue: shift the overall color tone of the image
Blur: control the sharpness, making the image appear more or less focused
Reset: reset the image to its original settings (this will not affect the size or crop of the image, the arrange settings, or the align to canvas settings)

Customize the Background

Add a Background

In the Design module, click the Background icon on the left-hand side
Select Color or Photo
- Color
  - Click the color block square to edit the color
  - Choose Solid or Gradient
  - From there, enter a color hex, select the desired color from the color wheel, or choose from one of the default color(s)
- Photo
  - Select Upload, Pexels, or Pixabay
  - If you choose Pexels or Pixabay, search and find the image you would like to use, hover over the image, and click Set as Background in the top right corner
  - Drag the image to reposition it
  - Use the Scale Image slider to control how much of the image is visible in your background image
  - When your image is customized, click Apply Background

Edit Your Background

In the Design module, click the Background icon on the left-hand side
Select Color or Photo
Make your desired edits

Color Background Settings

Click the color block square to edit the color
Choose Solid or Gradient
From there, you can choose to enter a color hex, select the desired color from the color wheel, or choose from one of the default color(s)

Photo Background Settings

Alter Image with Prompt: quickly update your image using AI
Replace Image: replace the background image on the badge
Reposition: change the positioning of the background image on the badge
Resize: control how much of the image is visible in your background image
Filters
- Color Overlay: overlay the image with a color of your choice
  - Click the color block square to edit the color
  - Adjust the slider to adjust the intensity of the overlay on the image
- Exposure: control the overall lightness and darkness of the image (affects both highlights and shadows)
- Brightness: control the lightness of the image (affects lightness but not necessarily the shadows and highlights)
- Contrast: control the distinction between light and dark areas of the image
- Saturation: adjust the intensity of colors in the image
- Vibrance: increase the intensity of less saturated colors without affecting the already vivid ones
- Hue: shift the overall color tone of the image
- Blur: control the sharpness, making the image appear more or less focused
- Reset: reset the image to its original settings (this will not affect the size or crop of the image, the arrange settings, or the align to canvas settings)
Remove Image: removes the current background image

Add and Customize a New Shape

Add a Shape

In the Design module, click the Shapes icon on the left-hand side
Select Iconfinder to search and add an icon, or search select from one of the Basic Icons

Edit Your Shape

Click the Shape you want to edit
Make your desired edits

Settings in the Menu Bar Above the Shape

Color: adjust the color options of your shape
Photo: adjust the photo options of your shape
Clone: add a copy of the shape to your badge again
Flip Horizontal: flip your shape horizontally
Flip Vertical: flip your shape vertically
Delete: delete the shape from your badge

Settings in the Side Menu Bar

Select Color or Photo
Edit Your Desired Settings

Color Settings

Fill: click the color block square to edit the color
- Choose Solid or Gradient
- From there, enter a color hex, select the desired color from the color wheel, or choose from one of the default colors
Stroke: add a border around the highlight fill color. Select the color block square to choose a color. Adjust the weight to change the thickness of the border
Constrain Proportions: check this option if you would like to require the proportions of the shape to stay the same
Resize: adjust the width and height of the shape as desired
Arrange: control the stacking order of the field on your badge
- Send to Front moves a field all the way to the top of the stack, placing it in front of all other layers on the badge
- Send to Back moves a field all the way to the bottom of the stack, placing it behind all other layers on the badge
- Send Forward moves the field one layer forward at a time, positioning it ahead of one layer (but not necessarily all the way to the front)
- Send Backward moves the field one layer backward at a time, positioning it behind just one layer (but not necessarily all the way to the back)
Align to Canvas: quickly align the field to different locations on the badge
Roundness: Adjust the roundness of the corners of your shape (only available on certain shapes)
Transparency: set how see-through a field is. A field with 0% transparency is invisible, while a field with 100% transparency shows the standard fill color

Photo Settings

Place Image: upload your image
- Select Upload, Text to Image, Pexels, or Pixabay
- If you choose Pexels or Pixabay, search and find the image you would like to use, hover over the image, and click Add in the top right corner
- Drag the image to reposition it
- Use the Scale Image slider to control how much of the image is visible in your background image
- When your image is customized, click Apply Image
Replace Image: replace the image
Alter Image with Prompt: quickly update your image using AI
Reposition: reposition the image
Resize: resize your image
Filters
- Color Overlay: overlay the image with a color of your choice
  - Click the color block square to edit the color
  - Adjust the slider to adjust the intensity of the overlay on the image
- Exposure: control the overall lightness and darkness of the image (affects both highlights and shadows)
- Brightness: control the lightness of the image (affects lightness but not necessarily the shadows and highlights)
- Contrast: control the distinction between light and dark areas of the image
- Saturation: adjust the intensity of colors in the image
- Vibrance: increase the intensity of less saturated colors without affecting the already vivid ones
- Hue: shift the overall color tone of the image
- Blur: control the sharpness, making the image appear more or less focused
- Reset: reset the image to its original settings (this will not affect the size or crop of the image, the arrange settings, or the align to canvas settings)
Remove Image: remove your image entirely
Constrain Proportions: check this option if you would like to require the proportions of the shape to stay the same. Click Match Image if you would like the shape to match the proportions of the photo you added
Resize: adjust the width and height of the image as desired
Arrange: control the stacking order of the field on your badge
- Send to Front moves a field all the way to the top of the stack, placing it in front of all other layers on the badge
- Send to Back moves a field all the way to the bottom of the stack, placing it behind all other layers on the badge
- Send Forward moves the field one layer forward at a time, positioning it ahead of one layer (but not necessarily all the way to the front)
- Send Backward moves the field one layer backward at a time, positioning it behind just one layer (but not necessarily all the way to the back)
Align to Canvas: quickly align the field to different locations on the badge
Roundness: Adjust the roundness of the corners of your shape (only available on certain shapes)
Transparency: set how see-through a field is. A field with 0% transparency is invisible, while a field with 100% transparency shows the standard fill color

Use Session IDs to Shorten Session Names on Badges

If long session names make your Zebra badges look crowded or misaligned, you can add Session IDs to create shorter, custom labels for your badges. You can display these IDs instead of (or alongside) the full session names to keep your badges clean and easy to read.

From the Pages tab, click the pencil icon under the page you want to edit
On the page builder, hover over the Sessions field you want to edit
Click the pencil icon on the Sessions field

Click Advanced Options near the bottom of the field
Toggle on Enable Session ID
For each session you want printed on Zebra badges, enter a Session ID for that session. Your Session ID can include letters, numbers, spaces, and special characters, with a maximum length of 10 characters

Pro Tip: The Session ID field is optional. If you don’t want a specific session to appear on Zebra badges, leave the Session ID blank for that session and it will not be printed.

Note: You can add a Session ID to a session at any time, even after accepting registrations. If a Session ID is added later, Zebra badges will still print the correct Session ID for all registrants who selected that session, including those who registered before the Session ID was added.

To display the Session ID on your Zebra badges, go to your Zebra badge
Select the text field where you want to add the Session ID, or add a new text field to the badge
On the right-hand side, the corresponding data field will be highlighted as a dotted blue line
Select the highlighted data field, and select the Session ID field from the dropdown menu

Pro Tip: When using the Session ID feature, Zebra badges will display only the sessions the registrant selected during registration.

Manage Your Badges

From the Pages screen, click the pencil icon under the page you want to edit
Hover your mouse over the Onsite tab in the top menu bar
Select Badge Printing from the dropdown
Find the badge you would like to manage, and click any of the following icons:
- The page icon allows you to duplicate your badge
- The pencil icon allows you to edit the badge
- The trash can icon allows you to delete the badge

FAQs

What happens if a registrant's name is really long? How will their name look on the badge?

If a registrant's name is really long, the text will automatically shrink to fit the name on the badge. The text size will scale down so the full name remains visible on the badge.

Can I print my badges in color?

Right now, the Zebra printer only supports black and white printing. You can design your badge with color, but any colors will be converted to black and white when printed using the Zebra printer.

Why can't I save my badge?

A common reason why you cannot save your badge is that you have a text field that has not been assigned. In the badge designer, all text fields on your badge must be assigned to a field on your page or set to the "Custom Text" option. If you don't have an assigned field on at least one of your text fields, you will not be able to save your badge.

What is the cost for using the Zebra printer feature?

The badge printing feature in RegFox is included at no additional cost with RegFox Premium and Pro plans. However, your event is responsible for purchasing the required hardware and materials, such as Zebra badge printers, badge stock, and other printing supplies.

Event organizers must source compatible equipment and materials. To successfully use this feature, be sure all items meet the required specifications. Click here to view a list of compatible Zebra printers and badge stock.

When should I buy my Zebra printer and test it out to ensure that printing goes smoothly?

To ensure smooth printing on the day of your event, we recommend buying and testing your Zebra printer and badges early. This ensures you have enough time to test and troubleshoot.

4 weeks before your event, we recommend order your Zebra printer and badges
Two weeks before your event, we recommend creating your badges and completing a test print
One week before your event, we recommend setting up your printer and printing your first badge

Create and Design Zebra Badges