Accounting can be a challenge when transactions are varying amounts and fractions on the dollar. In RegFox, we have a setting that automatically passes on all RegFox fees and credit card fees to your buyers. This covers your online registration costs and simplifies the accounting process to provide you with the face value of your registrations, resulting in whole-dollar payouts.
Pro Tip: When passing fees to your customers, the total fee includes the standard RegFox fee ($0.99 + 1% per paid registrant, up to $4.99), plus 3.5% applied to each item and the RegFox fee.
When using the setting to pass on fees, our system rounds up processing fees to 3.5% to reliably issue face value deposits across all uses of RegFox.
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Pass on All Fees to Your Buyers
From the Pages screen, click the pencil icon the page you'd like to edit
Hover over the Settings tab in the top menu bar
Select Basic Settings
Click "Pass on fees to buyers at checkout"
Click Save Now in the upper-right corner of your page to save your changes. Click Publish to publish these changes to your live page
3 Important Notes
The setting to pass on all fees to buyers is only available when processing through Webconnex Payments. We do not recommend using this setting with a custom payment processor. This is because Webconnex Payments allows for subtracting fees from the transaction directly prior to payout. If you are using your own payment processor, this feature will charge the buyer more, but the full transaction amount will go to you and we will not be able to provide deposits net of fees.
We strongly recommend removing any other fees from your page when using this feature to avoid over-charing your customers.
The payment processing fee is increased by .6% to cover the $0.30 per transaction fee on Webconnex Payments transactions and properly cover every scenario and calculation (this is charged to the buyer, not you).
Examples and Calculations
Your event can choose to turn on the setting to pass on fees to your registrants, or absorb the fees yourself. Below is a breakdown of the fees registrants pay when your event passes on the fees to buyers, as well as the fees your event will pay if you choose to absorb them.
Fees for the Buyer When Your Event Passes on All Fees
Fees for the Buyer When Your Event Passes on All Fees
When passing fees to customers, the total fee includes the standard RegFox fee ($0.99 + 1% per paid registrant, up to $4.99), plus a 3.5% processing fee applied to each item and the RegFox fee. This fee covers all the platform and transaction fees by both RegFox and Webconnex Payments.
Here are a few examples of how to calculate the fees:
Example 1: Fees for One $50 Registration
Example 1: Fees for One $50 Registration
The registrant purchases a $50 registration option for your event. Here is a breakdown of the fee this registrant will pay when the fees are passed onto the buyer.
1. RegFox Platform Fee
RegFox fee: $0.99 + 1% per paid registrant, up to $4.99
RegFox fee: $0.99 + [1% * 50]
RegFox fee: $.99 + .50
RegFox fee: $1.49
2. Processing Fees
When passing on fees to buyers, our system applies a 3.5% processing fee to every financial item, including the RegFox platform fee. The fee per item is rounded to the nearest cent. Here is a breakdown of the processing fees for this registration.
Item | Price | 3.5% DFC | Qty | Fee |
Registrant | $50 | $50 * .035 | 1 | $1.75 |
RegFox Platform Fee | $1.49 | $1.49*.035 | 1 | $.05 |
Total Fee | $1.80 |
3. Total Payment with Fee
Total at Checkout: Order Total + RegFox Platform Fee + Processing Fees
Total at Checkout: $50 + $1.49 + $1.80
Total at Checkout: $53.29 (additional fee of $3.29 passed on to buyer)
4. Payout
The registrant's credit card is charged $53.29 and appears as one charge on their credit card
Before your direct deposit, all fees are deducted in reverse order.
Payout: $53.29 - $1.80 - $1.49
Payout: $50
Example 2: Fees for Two $50 Registrations
Example 2: Fees for Two $50 Registrations
A registrant registers two people for your event. Both registrants purchase a $50 registration, for a total order of $100. Here is a breakdown of the fees the registrants pay when the fees are passed onto the buyer.
1. RegFox Platform Fee
RegFox fee: $0.99 + 1% per paid registrant, up to $4.99
RegFox fee per registrant: $0.99 + [1% * 50]
RegFox fee per registrant: $.99 + .50
RegFox fee per registrant: $1.49
RegFox fees for 2 Registrations: $2.98 ($1.49 * 2)
2. Processing Fees
When passing on fees to buyers, our system applies a 3.5% processing fee to every financial item, including the RegFox fee. The fee per item is rounded to the nearest cent. Here is a breakdown of the processing fees for this registration.
Item | Price | 3.5% DFC | Qty | Fee |
Registrant | $50 | $50 * .035 = $1.75 | 2 | $3.5 |
RegFox Platform Fee | $1.49 | $1.49*.035 = $.05 | 2 | $.10 |
Total Fee | $3.60 |
3. Total Payment with Fee
Total at Checkout: Order Total + RegFox Platform Fee + Processing Fees
Total at Checkout: $100 + $2.98 + $3.60
Total at Checkout: $106.58 (additional fee of $6.58 passed on to buyer)
4. Payout
The registrant's credit card is charged $106.58 and appears as one charge on their credit card
Before your direct deposit, all fees are deducted in reverse order.
Payout: $106.58 - $3.60 - $2.98
Payout: $100
Example 3: Fees for One $100 Registration and Additional Merchandise
Example 3: Fees for One $100 Registration and Additional Merchandise
A registrant registers for your event. The registrant selects a $100 registration option, and chooses to buy a $30 t-shirt, a $15 book, and an optional $40 VIP session. The registrant pays a total of $185 for their order. Here is a breakdown of the fees this registrant will pay when the fees are passed onto the buyer.
1. RegFox Platform Fee
RegFox fee: $0.99 + 1% per paid registrant, up to $4.99
RegFox fee: $0.99 + [1% * 185]
RegFox fee: $.99 + 1.85
RegFox fee: $2.84
2. Processing Fees
When passing on fees to buyers, our system applies a 3.5% processing fee to every financial item, including the RegFox fee. The fee per item is rounded to the nearest cent. Here is a breakdown of the processing fees for this registration.
Item | Price | 3.5% DFC | Qty | Fee |
Registrant | $100 | $100 * .035 | 1 | $3.5 |
RegFox Platform Fee | $2.84 | $2.84 * .035 | 1 | $.10 |
T-shirt | $30 | $30 * .035 | 1 | $1.05 |
Book | $15 | $15 * .035 | 1 | $.53 |
VIP Session | $40 | $40 * .035 | 1 | $1.40 |
Total Fee | $6.58 |
3. Total Payment with Fee
Total at Checkout: Order Total + RegFox Platform Fee + Processing Fees
Total at Checkout: $185 + $2.84 + $6.58
Total at Checkout: $194.42 (additional fee of $9.42 passed on to buyer)
4. Payout
The registrant's credit card is charged $194.42 and appears as one charge on their credit card
Before your direct deposit, all fees are deducted in reverse order.
Payout: $194.42 - $6.58 - $2.84
Payout: $185
Absorbing Fee Calculation
Absorbing Fee Calculation
When choosing to absorb the fees, the standard RegFox fee is $0.99 + 1% per paid registrant, up to $4.99. Webconnex Payments charges 2.9% + $.30 for all credit card transactions.
Here are a few examples of how to calculate the fees that are charged to your event when choosing to absorb the fees.
Example 1: Fees for One $50 Registration
Example 1: Fees for One $50 Registration
The registrant purchases a $50 registration option for your event. Here is a breakdown of the fee your event will pay when choosing to absorbs the fees.
RegFox Fee: $1.49 ($.99 + $.50)
Credit Card Fee: $1.75 [(2.9% * 50) + 0.30]
Total Fees: $3.24 ($1.49 + $1.75)
Total Payout After Fees: $46.76
Pro Tip: If you plan to absorb the fees by increasing your registration price, we recommend setting the price slightly higher than the combined RegFox and Webconnex Payments fees to ensure you receive the full intended payout.
This is because both the RegFox fee and credit card processing fee are calculated on the total order amount. For example, if you raise a $50 registration to $53.24, your RegFox fee would be $1.52 and credit card fees would be $1.84, totaling $3.36 in fees. Your net payout would then be $49.88—not the full $50.
This is where the setting to pass on fees helps. It automatically applies a flat, predictable percentage to ensure you always receive the full face value of your registration price, keeping your payouts accurate and accounting simple.
Example 2: Fees for Two $50 Registrations
Example 2: Fees for Two $50 Registrations
A buyer registers two people for your event. Both registrants purchase a $50 registration, for a total order of $100. Here is a breakdown of the fees your event will pay when choosing to absorb the fees.
RegFox Fee for One Registration: $1.49 ($.99 + $.50)
RegFox Fee for Two Registrations: $2.98 ($1.49 * 2)
Credit Card Fee: $3.20 [(2.9% * 100) + 0.30]
Total Fees: $6.18 ($2.98 + $3.2)
Total Payout After Fees: $93.82
Pro Tip: If you plan to absorb the fees by increasing your registration price, we recommend setting the price slightly higher than the combined RegFox and Webconnex Payments fees to ensure you receive the full intended payout.
This is because both the RegFox fee and credit card processing fee are calculated on the total order amount. For example, if you raise each $50 registration to $53.09, your RegFox fees would total $3.04 ($1.52 for each registration) and credit card fees would be $3.38, totaling $6.42 in fees. Your net payout would then be $99.76 — not the full $100.
This is where the setting to pass on fees helps. It automatically applies a flat, predictable percentage to ensure you always receive the full face value of your registration price, keeping your payouts accurate and accounting simple.
Example 3: Fees for One $100 Registration and Additional Merchandise
Example 3: Fees for One $100 Registration and Additional Merchandise
A registrant registers for your event. The registrant selects a $100 registration option, and chooses to buy a $30 t-shirt, a $15 book, and an optional $40 VIP session. The registrant pays a total of $185 for their order. Here is a breakdown of the fees your event will pay when choosing to absorb the fees.
RegFox Fee: $2.84 ($.99 + $1.85)
Credit Card Fee: $5.67 [(2.9% * 185) + 0.30]
Total Fees: $8.51 ($2.84 + $5.67)
Total Payout After Fees: $176.49
Pro Tip: If you plan to absorb the fees by increasing your registration price, we recommend setting the price slightly higher than the combined RegFox and Webconnex Payments fees to ensure you receive the full intended payout.
This is because both the RegFox fee and credit card processing fee are calculated on the total order amount. For example, if you raise the price of a $185 to $193.51, your RegFox fee would be $2.93 and credit card fees would be $5.91, totaling $8.84 in fees. Your net payout would then be $184.67 — not the full $185.
This is where the setting to pass on fees helps. It automatically applies a flat, predictable percentage to ensure you always receive the full face value of your registration price, keeping your payouts accurate and accounting simple.
FAQs
Does the setting to pass on fees to buyers work for offline payments?
Does the setting to pass on fees to buyers work for offline payments?
If you accept offline payments, the setting to pass on fees to buyers will not apply to those transactions. The registrant will pay only the transaction total without any additional processing fee. In this case, your event will be responsible for covering the RegFox fees associated with the offline payment.
How does the setting to pass on fees to buyers work when a registrant makes an initial deposit and completes the payment later?
How does the setting to pass on fees to buyers work when a registrant makes an initial deposit and completes the payment later?
If using our Deposit feature, the setting to pass on fees to buyers charges all of the RegFox fees on the initial deposit payment, plus 3.5% applied to the deposit amount, RegFox fee, and any other items on the page. On subsequent payments, the system will only charge 3.5% of the payment made.
Here is an example of how this works. A registrant registers for your event. They make a deposit payment of $100, and they pay their final payment of $200 on August 2. Here is a breakdown of the fees they pay on the initial deposit and final payment when the fees are passed onto the buyer.
Deposit Payment Calculation
Deposit Payment Calculation
On the deposit payment, our system charges all of the RegFox fees up front. Here is a breakdown the fees a registrant would pay on their $100 deposit for a registration that costs $300 after the final payment.
1. RegFox Platform Fee
RegFox fee: $0.99 + 1% per paid registrant, up to $4.99
RegFox fee: $0.99 + [1% * 300]
RegFox fee: $.99 + 3
RegFox fee: $3.99
2. Processing Fees
On deposits, our system charges a 3.5% processing fee to the deposit payment and any other financial items on the page, including the RegFox fee. The fee per item is rounded to the nearest cent. Here is a breakdown of the processing fees on this deposit.
Item | Price | 3.5% DFC | Qty | Fee |
Deposit | $100 | $100 * .035 | 1 | $3.5 |
RegFox Platform Fee | $3.99 | $3.99 * .035 | 1 | $.14 |
Total Fee | $3.64 |
3. Total Payment with Fee
Total on Deposit Payment: Deposit Total + RegFox Platform Fee + Processing Fees
Total on Deposit Payment: $100 + $3.99 + $3.64
Total on Deposit Payment: $107.63
Final Payment Calculation
Final Payment Calculation
On any subsequent payments, our system charges 3.5% the transaction total. Here is a breakdown the fees a registrant would pay on their $200 final payment.
Fee: 3.5% * 200
Fee: .035 * 200
Fee: $7.00
Total Payment: $207 ($200 + $7)
How does the setting to pass on fees work when a registrant applies a coupon to their order?
How does the setting to pass on fees work when a registrant applies a coupon to their order?
When using Coupons and passing the fees onto buyers, the RegFox and 3.5% processing fee is calculated on the total of the item(s) after the coupon is applied. Here is an example of how the setting to pass on fees works with a coupon.
Example
Example
The registrant purchases a $100 registration option for your event, but uses a 50% coupon. Because of this coupon, the registrant pays a total of $50 for their registration. Here is a breakdown of the fee this registrant will pay when the fees are passed onto the buyer.
1. RegFox Platform Fee
RegFox fee: $0.99 + 1% per paid registrant, up to $4.99
RegFox fee: $0.99 + [1% * 50]
RegFox fee: $.99 + .50
RegFox fee: $1.49
2. Processing Fees
When passing on fees to buyers, our system applies a 3.5% processing fee to every financial item, including the RegFox fee. When using Coupons, the 3.5% processing fee is calculated on the total of the item(s) after the coupon is applied.
The fee per item is rounded to the nearest cent. Here is a breakdown of the processing fees for this registration.
Item | Price | 3.5% DFC | Qty | Fee |
Registrant | $50 | $50 * .035 | 1 | $1.75 |
RegFox Platform Fee | $1.49 | $1.49*.035 | 1 | $.05 |
Total Fee | $1.80 |
3. Total Payment with Fee
Total at Checkout: Order Total + RegFox Platform Fee + Processing Fees
Total at Checkout: $50 + $1.49 + $1.80
Total at Checkout: $53.29 (additional fee of $3.29 passed on to buyer)
4. Payout
The registrant's credit card is charged $53.29 and appears as one charge on their credit card
Before your direct deposit, all fees are deducted in reverse order.
Payout: $53.29 - $1.80 - $1.49
Payout: $50