Memorized Reports are a powerful time-saving feature in RegFox that allow you to configure and save reports for quick access in the future. Instead of recreating the same report each time, you can simply select your saved report and run it instantly.

Do you have associates you'd like to share data with, but don't want to grant them access to your RegFox account? No problem! Memorized Reports can be scheduled to automatically email you, your accountant, or other team members on a specific date or a recurring basis. You can even set the report to include only new records since the last time it was sent, keeping your data fresh and relevant.

This guide will walk you through how to create, save, and schedule Memorized Reports so you can make the most of this feature.

Get Started

From the Pages screen, hover your mouse over Reports in the top menu bar
Select Exporter from the dropdown
Select the report you would like to create a Memorized Report for (in this example we chose a Registrant Data report)

Pro Tip: If you would like to learn more about the different report types that are available in RegFox, click here.

Create and Customize the Report

Search for your page name and select the page, or simply select it if you see it
Select the field(s) you would like to export and press the right arrow to move them to the box on the right to be exported. To move fields out of the export, select the left arrow button
To move fields to a new column on the report, select the field you want to move, and select the Up or Down arrows respectively
Select any other settings you would like to set up, including status, transaction type, date range, and file type
Click the Memorize This Report button

Schedule the Memorized Report

Name your Memorized Report. This name is used to differentiate between all of the Memorized Reports in your RegFox account
If you'd like to auto-send your memorized report to an email on a specific date or recurring basis, toggle Auto Schedule Report to Yes
- If Auto Schedule Report is turned on, set a specific date for your report to send, or set a recurring schedule. A memorized report can be sent on a daily, weekly (on Mondays or Fridays), Bi monthly (1st and 15th of the month) or Monthly (on the 1st of each month) schedule
- Enter the email address you would like this memorized report to be sent to. NOTE: You can list multiple email addresses here by separating them with a comma
- If you would only like to see records that have occurred since the last report was sent, toggle the Only Send New Records option to Yes. If you would like to receive every order on your Memorized Reports, keep this option off
Click Save Report

NOTE: The email will contain a link to download the memorized report. The link will expire after 72 hours.

Edit the Memorized Report

Users can update both the settings and selected fields in a Memorized Report. This guide will show you how to edit these options in RegFox.

Update the Memorized Report Settings

Memorized Report settings include the report name, scheduled send date or frequency, and the recipient email addresses. Users with Report and Export permissions can update these at any time.

From the Pages screen, hover your mouse over Reports
Select Exporter from the dropdown
Select the correct report type (in this example we chose a Registrant Data report)
Click Load Memorized Reports
Select the correct memorized report from the dropdown list

Click the pencil icon next to the Memorized Report
Adjust your settings
Click Save Report

Update the Fields on a Memorized Report

From the Pages screen, hover your mouse over Reports
Select Exporter from the dropdown
Select the correct report type (in this example we chose a Registrant Data report)
Click Load Memorized Reports
Select the correct memorized report from the dropdown list

Adjust the fields on your report as desired
Click Update Memorized Report, or click Save as a New Memorized Report
With either option, you can also choose to update the Memorized Report name, auto-schedule frequencies, and emails

Delete the Memorized Report

From the Pages screen, hover your mouse over Reports
Select Exporter from the dropdown
Select the correct report type (in this example we chose a Registrant Data report)

Click Load Memorized Reports
Select the correct memorized report from the dropdown list
Click the trash can icon next to the memorized report you'd like to delete
Click Yes, Delete It to confirm your decision

FAQs

Why didn't I receive my memorized report?

If you didn't receive a memorized report, we recommend checking the following:

Confirm the email it was set to send to was typed correctly and that it didn't land in your junk/spam inbox
If you listed multiple email addresses to receive the memorized report, make sure there are not any spaces before or after the email addresses.
Make sure the report is sending data for an active page, especially if the option for only new records is selected.
If the memorized report was edited within 8 hours of the time it sends, the system will skip sending it the first time. This is because reports are sent in batches. But no worries! It will send the next round.
If you have the memorized report set to only send for new orders, double check that you received new orders since the last time you received a report. If you have not received any new orders, the report will not send, as it will only send if new orders been received.

When my memorized report is set to auto-schedule, what time will the system send the report?

Memorized reports are automatically sent at 4PM on the scheduled send date.